Governing Board/Committees

To view a PDF of all Board members, click here...

To review any AFA AMC Board minutes, please click on the appropriate link below.

2024

• 02 - Feb
• 04 - Apr

2023

• 04 - Apr
• 05 - May
• 06 - Jun
• 08 - Aug

* For years/months not listed, there was no formal AFA WMC Board Meeting for various reasons, thus no Minutes were published.

The roles and responsibilities of AFA WMC's Special Events Committee generally fall into five main categories:

1. Event Planning and Coordination:

• Conceptualizing and developing event ideas: Brainstorming event themes, formats, target audiences, and objectives.
• Budgeting and financial management: Allocating resources, securing funding, and managing event expenses.
• Venue selection and logistics: Negotiating contracts with venues, caterers, vendors, and other service providers.
• Developing event timelines and schedules: Ensuring all tasks are completed efficiently and on time.

2. Marketing and Promotion:

• Creating marketing materials: Designing posters, flyers, social media content, and other promotional materials.
• Implementing marketing campaigns: Utilizing various channels to reach target audiences and generate interest in the event.
• Managing event registration and ticketing: Handling online and offline registration processes.
• Public relations and media outreach: Securing media coverage and promoting the event through press releases and other channels.

3. Event Execution and Management:

• Overseeing event logistics: Coordinating setup, breakdown, volunteer management, and on-site operations.
• Troubleshooting and problem-solving: Addressing any issues that arise during the event.
• Ensuring guest satisfaction: Providing excellent customer service and creating a memorable experience for attendees.

4. Post-Event Evaluation

• Collecting feedback: 
• Evaluating the event's success: Measuring outcomes against objectives and identifying areas for improvement.
• Reporting on event results: Sharing findings with the organization's leadership and stakeholders.

5. Other Responsibilities

• Managing a calendar of events: Scheduling and coordinating multiple events throughout the year.
• Developing policies and procedures: Establishing guidelines for event planning, budgeting, and execution.
• Providing training and support for volunteers: Equipping volunteers with the skills and knowledge they need to be successful.

The roles and responsibilities of AFA WMC's Sponsorship Committee generally fall into three main categories:

1. Sponsorship Acquisition:

• Identifying potential sponsors: This involves researching and compiling a list of companies, organizations, or individuals who might be interested in sponsoring the organization or its activities.
• Developing sponsorship packages: Creating different levels of sponsorship with varying benefits and costs for potential sponsors.
• Outreach and communication: Approaching potential sponsors, presenting sponsorship proposals, and negotiating agreements.
• Building relationships: Cultivating long-term relationships with sponsors through ongoing communication and engagement.

2. Sponsorship Management:

• Onboarding new sponsors: Ensuring sponsors understand their benefits and responsibilities.
• Delivering sponsor benefits: Coordinating the fulfillment of all promised benefits, such as logo placement, event participation, or marketing materials.
• Managing sponsor relationships: Handling any questions or concerns sponsors may have, and ensuring their satisfaction with the partnership.
• Evaluating sponsorship effectiveness: Tracking the return on investment for sponsorships and making adjustments to the program as needed.

3. Strategic Planning:

• Developing a sponsorship strategy: Defining the organization's overall goals for sponsorship and identifying the types of sponsorships that will best achieve them.
• Identifying new sponsorship opportunities: Exploring innovative ways to generate revenue through sponsorships.
• Staying up-to-date on trends: Researching and understanding the latest trends in the sponsorship industry.
• Reporting and analysis: Providing regular reports to the organization's leadership on the performance of the sponsorship program.

Additional responsibilities may include:

• Setting sponsorship pricing levels.
• Developing sponsorship materials (e.g., brochures, proposals).
• Recruiting and managing committee volunteers.
• Organizing sponsor events or activities.
• Collaborating with other departments within the organization

The roles and responsibilities of AFA WMC's Financ e Committee generally fall into two main categories:

1. Financial Oversight and Reporting:

• Reviewing and approving the annual budget: Analyzing financial projections, setting spending priorities, and allocating resources responsibly.
• Monitoring financial performance: Analyzing monthly and quarterly financial statements, identifying trends, and addressing any concerns.
• Ensuring compliance with financial regulations: Implementing internal controls, adhering to tax guidelines, and maintaining accurate financial records.
• Preparing and presenting financial reports: Providing clear and concise information to the board of directors and other stakeholders.
• Reviewing investment policies and performance: Overseeing the management of any investments the organization holds.

2. Strategic Planning and Risk Management:

• Developing long-term financial plans: Forecasting future revenue and expenses, assessing financial risks, and developing strategies to mitigate them.
• Evaluating new programs and initiatives: Analyzing the financial implications of proposed programs and ensuring they align with the organization's mission and budget.
• Setting fundraising goals and strategies: Identifying funding sources, developing fundraising plans, and tracking progress towards goals.
• Providing financial advice to the board: Offering insights and recommendations on financial matters impacting the organization's overall strategy.

AFA WMC’s Finance Committee plays a crucial role in ensuring the financial health and sustainability.

The Air Force Ball Committee plays a crucial role in celebrating the Air Force's heritage and fostering camaraderie within its ranks. They tackle a range of duties to ensure a memorable and successful event:

Event Planning and Coordination:

• Consulting and coordinating with the 88ABW Protocol and other military-affiliated organizations
• Conceptualizing the theme and vision: Choosing a theme that resonates with the Air Force community and creates a unique atmosphere for the ball.
• Venue selection and booking: Securing a suitable venue that accommodates the anticipated guest list and desired program.
• Developing the event program: Planning the sequence of events, including the official ceremonies, entertainment, dining, and dancing.
• Budgeting and financial management: Managing expenses, securing sponsorships, and ensuring cost-effectiveness.
• Ticketing and guest management: Handling ticket sales, RSVPs, seating arrangements, and guest communication.

Logistics and Operations:

• Decorations and ambiance: Setting the festive tone with decorations, lighting, and other visual elements.
• Catering and refreshments: Selecting and managing caterers to provide high-quality food and beverages for the duration of the event.
• Entertainment and performance management: Booking a suitable band, DJ, or other entertainment to keep the evening vibrant.
• Audiovisual and technical support: Coordinating sound systems, lighting, and other technical needs for the program.
• Volunteer coordination: Recruiting, training, and managing volunteers to assist with various tasks throughout the ball.

Public Relations and Marketing:

• Promoting the event: Creating marketing materials, reaching out to media outlets, and generating excitement within the Air Force community.
• Managing social media presence: Sharing updates, photos, and engaging with attendees online.
• Press liaisons and media relations: Managing communication with media and ensuring positive coverage of the event.

Special Initiatives:

• Guest speaker arrangements: Inviting a distinguished guest speaker to deliver remarks during the event.
• Charity fundraising: Incorporating fundraising elements into the ball to support designated charities.
• Commemorative items: Designing and managing the sale of souvenirs or memorabilia.

Post-Event Evaluation:

• Collecting feedback: Surveying attendees and gathering feedback to improve future balls.
• Evaluating the event's success: Measuring the program's impact and addressing any shortcomings.
• Reporting and documentation: Preparing reports and documenting lessons learned for future Air Force Balls.

The Air Force Ball Committee's dedication ensures a night of celebration, connection, and appreciation for the Air Force and its personnel. Their meticulous planning, logistical prowess, and creative vision contribute to a truly special event that strengthens the bonds of the Air Force community.

Our Dayton Air Show Committee is the backbone of a thrilling and successful aviation event. They wear many hats and manage various crucial aspects to ensure a smooth, safe, and awe-inspiring experience for those attending the AFA WMC Chalets. Here's a breakdown of their key roles and responsibilities:

1. Planning and Coordination:

• Coordinate with the Dayton Air Show leadership, on setup, ticket management, parking passes, and other physical needs and accommodations This includes negotiating required contracts plus ticket/parking pass requirements and distribution.
• Coordinate with the official Catering company on food and drink setup, food menus, and other related requirements. This includes negotiating all related contracts.
• Coordinate with AFA and NDIA industry partners to serve as “Day Captains” to facilitate daily operations as well as ensure senior leaders/VIPs receive proper greetings and care
• Conceptualizing the show: Defining the theme, target audience, desired
• Budgeting and financial management: Allocating resources, securing sponsorships, and managing expenses.

2. Safety and Security:

• Developing and implementing safety protocols to ensure the safety of AFA WMC Chalet attendees and the surrounding community.
• Emergency preparedness: Planning for potential risks and developing response plans for various scenarios.
• Security management: Establishing measures to prevent unauthorized access and maintain a secure environment.

3. Public Relations and Marketing:

• Developing a marketing strategy: Creating promotional materials, engaging with media outlets, and building public awareness about the Dayton Air Show and the AFA WMC Chalets.
• Public outreach: Engaging with the community through educational programs, special events, and outreach initiatives.
• Create, coordinate, and execute the various signs required to properly identify AFA and recognize the corporate sponsors in the Chalet area

4. Operations and Logistics:

• Volunteer coordination: Recruiting, training, and managing volunteers who assist with various tasks throughout the show.
• Operational coordination: Work with Dayton Air Shor and Catering professionals to properly and quickly address any on-site issues arising during the event.
• Ticketing and admissions: Managing ticket sales, access control, and spectator flow.